1. General

RSC Leuven takes your privacy and the protection of your personal data very seriously.

In this privacy statement, we aim to provide clear and transparent information about how we handle personal data. We do everything we can to safeguard your privacy and therefore handle personal data with care. RSC Leuven complies in all cases with the applicable laws and regulations, including the General Data Protection Regulation (also known as the GDPR).

This means that, in any event, we:

process your personal data in accordance with the purpose for which it was provided; these purposes and the type of personal data are described in this Privacy Statement;
limit the processing of your personal data to only those data necessary for the purposes for which they are processed;
request your explicit consent if we require it for the processing of your personal data;
have taken appropriate technical and organisational measures to ensure the security of your personal data;
do not pass on personal data to other parties, unless this is necessary for the purposes for which it was provided;
are aware of your rights as a data subject regarding your personal data, wish to draw your attention to these and wish to

As RSC Leuven, we are responsible for the processing of your personal data. If, after reading our privacy statement, or in a more general sense, you have any questions about this or wish to contact us, you can do so using the contact details below:

RSC Leuven
Zetel: Boomgaardstraat 26, 3012 Leuven
Email address: secretariaat@rscheverlee.be

1.1 Why do we process personal data?

Your personal data is processed by RSC Leuven for the following purposes and on the following legal grounds:

to enable you to participate in the activities of RSC Leuven (performance of a contract)
Sending newsletters, class changes and invitations. (legitimate interest)
Obtaining government funding (legal obligation)

1.2 What data do we process?

We may request, store, collect and process the following personal data from you for the following purposes:

Identificatiegegevens : naam, voornaam, adres, telefoonnummer, e-mail
Personal characteristics: gender, date of birth, place of birth, nationality

1.3 Who processes the data?

De gegevens worden verwerkt door volgende externe organisaties

Skate Vlaanderen
City of Leuven
Ordolio

1.4 Disclosure to third parties

We may disclose the data you provide to us to third parties if this is necessary for the purposes described above.

For example, we use a third party (processor) for:

providing the internet environment (web hosting);
providing IT infrastructure (including the IT network, etc.);
producing (and distributing) newsletters and invitations.

We never pass on personal data to processors (other parties) other than those with whom we have concluded a data processing agreement.

We naturally make the necessary arrangements with these parties (processors) to guarantee the security of your personal data.

Furthermore, we will not pass on the data provided to third parties unless this is legally required and/or permitted, such as, for example, in the context of a police or judicial investigation.

We may also share personal data with third parties if you give us your consent to do so. This consent may be withdrawn at any time, without this affecting the lawfulness of the processing prior to its withdrawal.

We do not disclose personal data to parties established outside the EU.

1.5 Minors

We only process personal data of persons under the age of 18 if written consent has been given by a parent or legal representative.

1.6 Retention period

RSC Leuven does not retain personal data for longer than is necessary for the purpose for which it was provided or as required by law. RSC Leuven undertakes not to retain the data for longer than 5 years after your last registration with the club, in order to continue inviting you to our activities and to be able to analyse our membership base.

1.7 Data security

The following appropriate technical and organisational measures have been taken to protect personal data against unlawful processing:

All persons who may access your data on behalf of RSC Leuven are bound by a duty of confidentiality.
We operate a username and password policy on all our systems;
We pseudonymise and ensure the encryption of personal data where appropriate;
We make backups of personal data to enable recovery in the event of physical or technical incidents;
We regularly test and evaluate our measures;
Our staff are informed of the importance of protecting personal data.

1.8 Your rights regarding your data

You have the right to access, obtain a copy of, rectify or erase the personal data we have received. You can contact us for this purpose via the address mentioned above.

You may also object to the processing of your personal data (or part thereof) by us or by one of our processors.

You also have the right to have the data provided transferred by us to yourself or, on your behalf, directly to another party. We may ask you to provide proof of identity before we can comply with the aforementioned requests.

1.9 Complaints

If you have a complaint regarding the processing of your personal data, please contact us directly.

You always have the right to lodge a complaint with the Data Protection Authority (GBA):

Drukpersstraat 35
1000 Brussel
https://www.dataprotectionauthority.be

1.10 Amendments to the privacy statement

RSC Leuven may amend the privacy statement at any time. The last amendment was made on 24 May 2018.

2. Articles of Association

Click here to view the articles of association of RSC Leuven.